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TITLE: Budget Analysts
DEFINITION: Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations. Examine requests for budget revisions, recommend approval or denial, and draft correspondence. Analyze monthly department budgeting and accounting reports for the purpose of maintaining expenditure controls. Provide technical assistance to officials in the preparation of budgets.
TASKS:
1. Analyzes accounting records to determine financial resources required to implement program and submits recommendations for budget allocations.
2. Reviews operating budgets periodically to analyze trends affecting budget needs.
3. Analyzes costs in relation to services performed during previous fiscal years to prepare comparative analyses of operating programs.
4. Recommends approval or disapproval of requests for funds.
5. Advises staff on cost analysis and fiscal allocations.
6. Correlates appropriations for specific programs with appropriations for divisional programs and includes items for emergency funds.
7. Directs preparation of regular and special budget reports to interpret budget directives and to establish policies for carrying out directives.
8. Consults with unit heads to ensure adjustments are made in accordance with program changes to facilitate long-term planning.
9. Directs compilation of data based on statistical studies and analyses of past and current years to prepare budgets.
10. Testifies regarding proposed budgets before examining and fund-granting authorities to clarify reports and gain support for estimated budget needs.
KNOWLEDGE:
Knowledge elements are ranked by importance.
92 Mathematics
Knowledge of numbers, their operations, and interrelationships including arithmetic, algebra, geometry, calculus, statistics, and their applications
92 Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data
75 Administration and Management
Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This includes strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
54 English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
54 Computers and Electronics
Knowledge of electric circuit boards, processors, chips, and computer hardware and software, including applications and programming
50 Personnel and Human Resources
Knowledge of policies and practices involved in personnel/human resource functions. This includes recruitment, selection, training, and promotion regulations and procedures; compensation and benefits packages; labor relations and negotiation strategies; and personnel information systems
29 Education and Training
Knowledge of instructional methods and training techniques including curriculum design principles, learning theory, group and individual teaching techniques, design of individual development plans, and test design principles
25 Law, Government and Jurisprudence
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
21 Psychology
Knowledge of human behavior and performance, mental processes, psychological research methods, and the assessment and treatment of behavioral and affective disorders
21 Clerical
Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, stenography and transcription, forms design principles, and other office procedures and terminology
17 Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods including alternative ways to inform and entertain via written, oral, and visual media
8 Telecommunications
Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems
8 Therapy and Counseling
Knowledge of information and techniques needed to rehabilitate physical and mental ailments and to provide career guidance including alternative treatments, rehabilitation equipment and its proper use, and methods to evaluate treatment effects
4 Transportation
Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including their relative costs, advantages, and limitations
SKILLS:
Skills elements are ranked by importance.
96 Management of Financial Resources
Determining how money will be spent to get the work done, and accounting for these expenditures
92 Information Gathering
Knowing how to find information and identifying essential information
88 Mathematics
Using mathematics to solve problems
88 Problem Identification
Identifying the nature of problems
83 Judgment and Decision Making
Weighing the relative costs and benefits of a potential action
79 Solution Appraisal
Observing and evaluating the outcomes of a problem solution to identify lessons learned or redirect efforts
79 Identification of Key Causes
Identifying the things that must be changed to achieve a goal
79 Identifying Downstream Consequences
Determining the long-term outcomes of a change in operations
75 Information Organization
Finding ways to structure or classify multiple pieces of information
75 Systems Perception
Determining when important changes have occurred in a system or are likely to occur
75 Critical Thinking
Using logic and analysis to identify the strengths and weaknesses of different approaches
75 Reading Comprehension
Understanding written sentences and paragraphs in work related documents
75 Active Learning
Working with new material or information to grasp its implications
71 Idea Evaluation
Evaluating the likely success of an idea in relation to the demands of the situation
71 Systems Evaluation
Looking at many indicators of system performance, taking into account their accuracy
67 Writing
Communicating effectively with others in writing as indicated by the needs of the audience
67 Visioning
Developing an image of how a system should work under ideal conditions
67 Active Listening
Listening to what other people are saying and asking questions as appropriate
63 Speaking
Talking to others to effectively convey information
63 Monitoring
Assessing how well one is doing when learning or doing something
63 Implementation Planning
Developing approaches for implementing an idea
58 Idea Generation
Generating a number of different approaches to problems
54 Time Management
Managing one's own time and the time of others
54 Synthesis/Reorganization
Reorganizing information to get a better approach to problems or tasks
50 Product Inspection
Inspecting and evaluating the quality of products
50 Management of Personnel Resources
Motivating, developing, and directing people as they work, identifying the best people for the job
46 Learning Strategies
Using multiple approaches when learning or teaching new things
42 Coordination
Adjusting actions in relation to others' actions
33 Management of Material Resources
Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
33 Negotiation
Bringing others together and trying to reconcile differences
33 Instructing
Teaching others how to do something
29 Persuasion
Persuading others to approach things differently
25 Social Perceptiveness
Being aware of others' reactions and understanding why they react the way they do
25 Science
Using scientific methods to solve problems
21 Operations Analysis
Analyzing needs and product requirements to create a design
13 Equipment Selection
Determining the kind of tools and equipment needed to do a job
8 Operation and Control
Controlling operations of equipment or systems
8 Testing
Conducting tests to determine whether equipment, software, or procedures are operating as expected
4 Service Orientation
Actively looking for ways to help people
4 Programming
Writing computer programs for various purposes
4 Technology Design
Generating or adapting equipment and technology to serve user needs .
ABILITIES:
Abilities elements are ranked by importance.
100 Number Facility
The ability to add, subtract, multiply, or divide quickly and correctly
95 Mathematical Reasoning
The ability to understand and organize a problem and then to select a mathematical method or formula to solve the problem
85 Written Comprehension
The ability to read and understand information and ideas presented in writing
70 Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences
65 Oral Expression
The ability to communicate information and ideas in speaking so others will understand
65 Written Expression
The ability to communicate information and ideas in writing so others will understand
60 Deductive Reasoning
The ability to apply general rules to specific problems to come up with logical answers. It involves deciding if an answer makes sense.
60 Near Vision
The ability to see details of objects at a close range (within a few feet of the observer)
55 Speech Clarity
The ability to speak clearly so that it is understandable to a listener
45 Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
40 Information Ordering
The ability to correctly follow a given rule or set of rules in order to arrange things or actions in a certain order. The things or actions can include numbers, letters, words, pictures, procedures, sentences, and mathematical or logical operations.
40 Selective Attention
The ability to concentrate and not be distracted while performing a task over a period of time
35 Time Sharing
The ability to efficiently shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources)
30 Speech Recognition
The ability to identify and understand the speech of another person
30 Inductive Reasoning
The ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions. It includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.
25 Speed of Closure
The ability to quickly make sense of information that seems to be without meaning or organization. It involves quickly combining and organizing different pieces of information into a meaningful pattern
25 Fluency of Ideas
The ability to come up with a number of ideas about a given topic. It concerns the number of ideas produced and not the quality, correctness, or creativity of the ideas.
20 Trunk Strength
The ability to use one's abdominal and lower back muscles to support part of the body repeatedly or continuously over time without "giving out" or fatiguing
15 Wrist-Finger Speed
The ability to make fast, simple, repeated movements of the fingers, hands, and wrists
15 Originality
The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem
15 Auditory Attention
The ability to focus on a single source of auditory (hearing) information in the presence of other distracting sounds
10 Flexibility of Closure
The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material
10 Perceptual Speed
The ability to quickly and accurately compare letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object
10 Response Orientation
The ability to choose quickly and correctly between two or more movements in response to two or more signals (lights, sounds, pictures, etc.). It includes the speed with which the correct response is started with the hand, foot, or other body parts
5 Memorization
The ability to remember information such as words, numbers, pictures, and procedures
5 Spatial Orientation
The ability to know one's location in relation to the environment, or to know where other objects are in relation to one's self
5 Visualization
The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged
5 Arm-Hand Steadiness
The ability to keep the hand and arm steady while making an arm movement or while holding the arm and hand in one position
5 Manual Dexterity
The ability to quickly make coordinated movements of one hand, a hand together with its arm, or two hands to grasp, manipulate, or assemble objects
5 Stamina
The ability to exert one's self physically over long periods of time without getting winded or out of breath
5 Far Vision
The ability to see details at a distance
5 Control Precision
The ability to quickly and repeatedly make precise adjustments in moving the controls of a machine or vehicle to exact positions
5 Finger Dexterity
The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects
5 Extent Flexibility
The ability to bend, stretch, twist, or reach out with the body, arms, and/or legs
5 Gross Body Coordination
The ability to coordinate the movement of the arms, legs, and torso together in activities where the whole body is in motion
5 Hearing Sensitivity
The ability to detect or tell the difference between sounds that vary over broad ranges of pitch and loudness
5 Static Strength
The ability to exert maximum muscle force to lift, push, pull, or carry objects
5 Speed of Limb Movement
The ability to quickly move the arms or legs
5 Reaction Time
The ability to quickly respond (with the hand, finger, or foot) to one signal (sound, light, picture, etc.) when it appears
5 Sound Localization
The ability to tell the direction from which a sound originated
5 Multilimb Coordination
The ability to coordinate movements of two or more limbs together (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the body is in motion
WORK ACTIVITIES:
Work activities elements are ranked by importance.
92 Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
79 Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
79 Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
79 Getting Information Needed to Do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
75 Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
71 Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
71 Providing Consultation and Advice to Others
Providing consultation and expert advice to management or other groups on technical, systems-related, or process related topics.
63 Implementing Ideas or Programs
Conducting or carrying out work procedures and activities in accord with one's own ideas or information provided through directions/instructions for purposes of installing, modifying, preparing, delivering, constructing, integrating, finishing, or completing programs, systems, structures, or products.
63 Identifying Objects, Actions, and Events
Identifying information received by making estimates or categorizations, recognizing differences or similarities, or sensing changes in circumstances or events.
58 Updating and Using Job-Relevant Knowledge
Keeping up-to-date technically and knowing one's own jobs' and related jobs' functions.
58 Evaluating Information Against Standards
Evaluating information against a set of standards and verifying that it is correct.
58 Developing Objectives and Strategies
Establishing long range objectives and specifying the strategies and actions to achieve these objectives.
54 Guiding, Directing and Motivating Subordinates
Providing guidance and direction to subordinates, including setting performance standards and monitoring subordinates.
54 Estimating Needed Characteristics
Estimating the Characteristics of Materials, Products, Events, or Information: Estimating sizes, distances, and quantities, or determining time, costs, resources, or materials needed to perform a work activity.
54 Organizing, Planning, and Prioritizing
Developing plans to accomplish work, and prioritizing and organizing one's own work.
46 Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
46 Coaching and Developing Others
Identifying developmental needs of others and coaching or otherwise helping others to improve their knowledge or skills.
46 Judging Qualities of Things, Services, or People
Making judgments about or assessing the value, importance, or quality of things or people.
42 Documenting or Recording Information
Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording.
42 Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
42 Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
42 Staffing Organizational Units
Recruiting, interviewing, selecting, hiring, and promoting persons for the organization.
38 Interacting With Computers
Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems.
38 Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
33 Developing and Building Teams
Encouraging and building mutual trust, respect, and cooperation among team members.
29 Monitor Processes, Material, or Surroundings
Monitoring and reviewing information from materials, events, or the environment, often to detect problems or to find out when things are finished.
29 Scheduling Work and Activities
Scheduling events, programs, activities, as well as the work of others.
25 Handling and Moving Objects
Using one's own hands and arms in handling, installing, forming, positioning, and moving materials, or in manipulating things, including the use of keyboards.
25 Selling or Influencing Others
Convincing others to buy merchandise/goods, or otherwise changing their minds or actions.
25 Teaching Others
Identifying educational needs, developing formal training programs or classes, and teaching or instructing others.
21 Communicating With Persons Outside Organization
Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
21 Resolving Conflict or Negotiating with Others
Handling complaints, arbitrating disputes, and resolving grievances, or otherwise negotiating with others.
13 Thinking Creatively
Originating, inventing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
13 Repairing and Maintaining Electrical Equipment
Fixing, servicing, adjusting, regulating, calibrating, fine-tuning, or testing machines, devices, and equipment that operate primarily on the basis of electrical or electronic (not mechanical) principles.
8 Inspecting Equipment, Structures, or Material
Inspecting or diagnosing equipment, structures, or materials to identify the causes of errors or other problems or defects.
8 Controlling Machines and Processes
Using either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
8 Drafting and Specifying Technical Devices
Providing documentation, detailed instructions, drawings, or specifications to inform others about how devices, parts, equipment, or structures are to be fabricated, constructed, assembled, modified, maintained, or used.
4 Performing General Physical Activities
Performing physical activities that require moving one's whole body, such as in climbing, lifting, balancing, walking, stooping, where the activities often also require considerable use of the arms and legs, such as in the physical handling of materials.
4 Assisting and Caring for Others
Providing assistance or personal care to others.
WORK CONTEXT:
Work context elements are ranked by frequency (F), importance (I), responsibility (R), amount of contact (C), how serious (S), objective vs. subjective (O), automation (A), extent of frustration (E), responsible for health and safety (H), likelihood of injury (L), degree of injury (D) .
100 (F) Indoors
How frequently does this job require the worker to work: Indoors
96 (I) Importance of Being Exact or Accurate
How important is being very exact or highly accurate in performing this job?
92 (I) Importance of Being Sure All Is Done
How important is it to be sure that all the details of this job are performed and everything is done completely?
70 (S) Consequence of Error
How serious would the result usually be if the worker made a mistake that was not readily correctable?
70 (F) Sitting
How much time in a usual work period does the worker spend: Sitting?
48 (I) Coordinate or Lead Others
How important are interactions requiring the worker to: Coordinate or lead others in accomplishing work activities (not supervision)?
40 (I) Supervise, Coach, Train Others
How important are interactions requiring the worker to: Supervise, coach, train, or develop other employees?
40 (C) Job-Required Social Interaction
How much does this job require the worker to be in contact (face-to-face, by telephone, or otherwise) with others in order to perform it?
35 (F) Using Hands on Objects, Tools, Controls
How much time in a usual work period does the worker spend: Using hands to handle, control, or feel objects, tools or controls?
31 (R) Responsibility for Outcomes and Results
How responsible is the worker for work outcomes and results of other workers?
30 (F) Standing
How much time in a usual work period does the worker spend: Standing?
30 (E) Frustrating Circumstances
To what extent do frustrating circumstances ("road blocks" to work that are beyond the worker's control) hinder the accomplishment of this job?
28 (I) Importance of Being Aware of New Events
How important is being constantly aware of either frequently changing events (e.g. security guard watching for shoplifters) or infrequent events (e.g. radar operator watching for tornadoes) to performing this job?
24 (I) Persuade Someone to a Course of Action
How important are interactions requiring the worker to: Persuade someone to a course of action (informally) or influence others to buy something (to sell)?
20 (I) Provide a Service to Others
How important are interactions requiring the worker to: Provide a service to others (e.g., customers)?
20 (F) Making Repetitive Motions
How much time in a usual work period does the worker spend: Making repetitive motions?
17 (O) Objective or Subjective Information
How objective or subjective is the information communicated in this job?
16 (I) Take a Position Opposed to Others
How important are interactions requiring the worker to: Take a position opposed to coworkers or others?
16 (I) Importance of Repeating Same Tasks
How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
15 (F) Walking or Running
How much time in a usual work period does the worker spend: Walking or running?
13 (A) Degree of Automation
Indicate the level of automation of this job.
10 (F) Deal With Unpleasant or Angry People
How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements?
10 (F) Bending or Twisting the Body
How much time in a usual work period does the worker spend: Bending or twisting the body?
10 (F) Frequency in Conflict Situations
How frequently do the job requirements place the worker in conflict situations?
5 (F) Kneeling, Crouching or Crawling
How much time in a usual work period does the worker spend: Kneeling, stooping, crouching or crawling?
5 (F) Keeping or Regaining Balance
How much time in a usual work period does the worker spend: Keeping or regaining balance?
4 (I) Deal With External Customers
How important are interactions requiring the worker to: Deal with external customers (e.g., retail sales) or the public in general (e.g., police work)?
INTERESTS:
Interest elements are ranked by occupational interest.
94 Conventional
Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
78 Enterprising
Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
44 Realistic
Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
33 Social
Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
33 Investigative
Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
17 Artistic
Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.
WORK VALUES:
Work values elements are ranked by extent.
61 Working Conditions-Mean Extent
Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
59 Support-Mean Extent
Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
59 Achievement-Mean Extent
Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
55 Recognition-Mean Extent
Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.
53 Independence-Mean Extent
Occupations that satisfy this work value allow employs to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
48 Relationships-Mean Extent
Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
72 Working Conditions
Workers on this job have good working conditions
69 Activity
Workers on this job are busy all the time
69 Advancement
Workers on this job have opportunities for advancement
69 Supervision, Human Relations
Workers on this job have supervisors who back up their workers with management
66 Company Policies and Practices
Workers on this job are treated fairly by the company
66 Ability Utilization
Workers on this job make use of their individual abilities
63 Autonomy
Workers on this job plan their work with little supervision
63 Compensation
Workers on this job are paid well in comparison with other workers
59 Security
Workers on this job have steady employment
59 Responsibility
Workers on this job make decisions on their own
56 Moral Values
Workers on this job are never pressured to do things that go against their sense of right and wrong
56 Co-workers
Workers on this job have co-workers who are easy to get along with
53 Independence
Workers on this job do their work alone
53 Social Status
Workers on this job are looked up to by others in their company and their community
53 Authority
Workers on this job give directions and instructions to others
53 Achievement
Workers on this job get a feeling of accomplishment
50 Variety
Workers on this job have something different to do every day
44 Recognition
Workers on this job receive recognition for the work they do
44 Supervision, Technical
Workers on this job have supervisors who train their workers well
38 Creativity
Workers on this job try out their own ideas
31 Social Service
Workers on this job have work where they do things for other people
CROSSWALKS:
| DOT91 (Dictionary of Occupational Titles): |
161267030 Budget Analyst 161117010 Budget Officer |
| AIM97 (Apprenticeship Information Management): |
No crosswalks |
| CEN90 (1990 Census Occupations): |
025 Other Financial Officers |
| CIP90 (Classification of Instructional Programs): |
520206 Non-Profit and Public Management 520201 Business Administration and Management, General 520301 Accounting 440401 Public Administration 520801 Finance, General 520808 Public Finance |
| GOE93 (Guide for Occupational Exploration): |
110605 Finance: Budget and Financial Control |
| MOC97 (Military Occupational Codes): |
2164 Designated Project Business Administrator 1025 Budget Officer 1005 Accounting Officer 1025 Budget Officer 45A Comptroller 21 Planning, Programming, and Budgeting 70C Health Services Comptroller 65F1 Financial Management 9644 Financial Management Specialist 65F3 Financial Management 65F4 Financial Management |
| OES98 (Occupational Employment Statistics): |
21117 Budget Analysts |
| OPM97 (Office of Personnel Management Occupations): |
0560 Budget Analysis |
| SOC98 (Standard Occupational Classification): |
13-2031 Budget Analysts |
