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TITLE: Property Records Managers
DEFINITION: Direct and coordinate activities in an organization relating to searching, examining, and recording information for property-related documents to determine status of property titles or property rights.
1. Directs and coordinates researching and recordkeeping activities concerning ownership, contractual terms and conditions, and expiration dates of land documents.
2. Prepares work schedules, and assigns projects to prioritize activities for title search staff.
3. Monitors status of pending research assignments, and confers with staff to resolve production and quality problems.
4. Confers with employees and other managers to establish and modify policies and procedures.
5. Conducts performance appraisals and makes recommendations for personnel actions such as promotions, remedial training, transfers, and terminations.
6. Authorizes royalty payments, bonuses, and other compensation as specified by terms and conditions of legal documents.
7. Oversees the signing of real estate closing documents to verify transfer of title and proper disbursement of documents and escrow funds.
8. Develops and conducts training programs for new hires, and provides continuing in-service training for current employees.
9. Oversees preparation of timesheets, and reviews payroll information.
10. Recruits, interviews, and hires title department personnel.
11. Performs difficult and involved title searches.
12. Reviews accuracy and completeness of legal documents, such as title reports, deeds, affidavits, and other data, to ensure the legality of business transactions.
13. Discusses search delays and title defects, such as outstanding liens or judgments, with legal counsel.
14. Prepares reports to summarize terms and conditions of existing contracts, leases, and agreements and provide information for renegotiations.
15. Completes purchase orders for equipment and supplies.
Knowledge elements are ranked by importance.
90 Administration and Management
Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This includes strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
70 Personnel and Human Resources
Knowledge of policies and practices involved in personnel/human resource functions. This includes recruitment, selection, training, and promotion regulations and procedures; compensation and benefits packages; labor relations and negotiation strategies; and personnel information systems
65 English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Knowledge of numbers, their operations, and interrelationships including arithmetic, algebra, geometry, calculus, statistics, and their applications
55 Education and Training
Knowledge of instructional methods and training techniques including curriculum design principles, learning theory, group and individual teaching techniques, design of individual development plans, and test design principles
45 Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data
45 Law, Government and Jurisprudence
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, stenography and transcription, forms design principles, and other office procedures and terminology
35 Computers and Electronics
Knowledge of electric circuit boards, processors, chips, and computer hardware and software, including applications and programming
Knowledge of human behavior and performance, mental processes, psychological research methods, and the assessment and treatment of behavioral and affective disorders
20 Public Safety and Security
Knowledge of weaponry, public safety, and security operations, rules, regulations, precautions, prevention, and the protection of people, data, and property
Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems
20 Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods including alternative ways to inform and entertain via written, oral, and visual media
15 Sociology and Anthropology
Knowledge of group behavior and dynamics, societal trends and influences, cultures, their history, migrations, ethnicity, and origins
Knowledge of various methods for describing the location and distribution of land, sea, and air masses including their physical locations, relationships, and characteristics
10 Sales and Marketing
Knowledge of principles and methods involved in showing, promoting, and selling products or services. This includes marketing strategies and tactics, product demonstration and sales techniques, and sales control systems
Knowledge of design techniques, principles, tools and instruments involved in the production and use of precision technical plans, blueprints, drawings, and models
5 Engineering and Technology
Knowledge of equipment, tools, mechanical devices, and their uses to produce motion, light, power, technology, and other applications
5 Building and Construction
Knowledge of materials, methods, and the appropriate tools to construct objects, structures, and buildings
5 Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques
5 Production and Processing
Knowledge of inputs, outputs, raw materials, waste, quality control, costs, and techniques for maximizing the manufacture and distribution of goods
Knowledge of the composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods
Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including their relative costs, advantages, and limitations
5 Medicine and Dentistry
Knowledge of the information and techniques needed to diagnose and treat injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures
Skills elements are ranked by importance.
80 Management of Personnel Resources
Motivating, developing, and directing people as they work, identifying the best people for the job
80 Reading Comprehension
Understanding written sentences and paragraphs in work related documents
75 Time Management
Managing one's own time and the time of others
Communicating effectively with others in writing as indicated by the needs of the audience
Talking to others to effectively convey information
75 Judgment and Decision Making
Weighing the relative costs and benefits of a potential action
70 Information Gathering
Knowing how to find information and identifying essential information
70 Active Listening
Listening to what other people are saying and asking questions as appropriate
Adjusting actions in relation to others' actions
70 Problem Identification
Identifying the nature of problems
Teaching others how to do something
65 Implementation Planning
Developing approaches for implementing an idea
60 Information Organization
Finding ways to structure or classify multiple pieces of information
60 Critical Thinking
Using logic and analysis to identify the strengths and weaknesses of different approaches
60 Solution Appraisal
Observing and evaluating the outcomes of a problem solution to identify lessons learned or redirect efforts
55 Identification of Key Causes
Identifying the things that must be changed to achieve a goal
55 Product Inspection
Inspecting and evaluating the quality of products
50 Idea Generation
Generating a number of different approaches to problems
Using mathematics to solve problems
50 Systems Evaluation
Looking at many indicators of system performance, taking into account their accuracy
Developing an image of how a system should work under ideal conditions
50 Idea Evaluation
Evaluating the likely success of an idea in relation to the demands of the situation
50 Systems Perception
Determining when important changes have occurred in a system or are likely to occur
50 Identifying Downstream Consequences
Determining the long-term outcomes of a change in operations
45 Learning Strategies
Using multiple approaches when learning or teaching new things
45 Social Perceptiveness
Being aware of others' reactions and understanding why they react the way they do
40 Active Learning
Working with new material or information to grasp its implications
Reorganizing information to get a better approach to problems or tasks
Persuading others to approach things differently
35 Management of Financial Resources
Determining how money will be spent to get the work done, and accounting for these expenditures
Assessing how well one is doing when learning or doing something
30 Operations Analysis
Analyzing needs and product requirements to create a design
25 Management of Material Resources
Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
Bringing others together and trying to reconcile differences
20 Service Orientation
Actively looking for ways to help people
20 Operation and Control
Controlling operations of equipment or systems
20 Equipment Selection
Determining the kind of tools and equipment needed to do a job
Determining what is causing an operating error and deciding what to do about it
Conducting tests to determine whether equipment, software, or procedures are operating as expected
5 Operation Monitoring
Watching gauges, dials, or other indicators to make sure a machine is working properly
5 Technology Design
Generating or adapting equipment and technology to serve user needs
Writing computer programs for various purposes
5 Equipment Maintenance
Performing routine maintenance and determining when and what kind of maintenance is needed .
Abilities elements are ranked by importance.
85 Written Comprehension
The ability to read and understand information and ideas presented in writing
80 Oral Expression
The ability to communicate information and ideas in speaking so others will understand
75 Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences
70 Speech Clarity
The ability to speak clearly so that it is understandable to a listener
70 Written Expression
The ability to communicate information and ideas in writing so others will understand
70 Near Vision
The ability to see details of objects at a close range (within a few feet of the observer)
65 Number Facility
The ability to add, subtract, multiply, or divide quickly and correctly
65 Deductive Reasoning
The ability to apply general rules to specific problems to come up with logical answers. It involves deciding if an answer makes sense.
60 Problem Sensitivity
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
55 Information Ordering
The ability to correctly follow a given rule or set of rules in order to arrange things or actions in a certain order. The things or actions can include numbers, letters, words, pictures, procedures, sentences, and mathematical or logical operations.
55 Mathematical Reasoning
The ability to understand and organize a problem and then to select a mathematical method or formula to solve the problem
45 Speed of Closure
The ability to quickly make sense of information that seems to be without meaning or organization. It involves quickly combining and organizing different pieces of information into a meaningful pattern
45 Speech Recognition
The ability to identify and understand the speech of another person
40 Time Sharing
The ability to efficiently shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources)
40 Selective Attention
The ability to concentrate and not be distracted while performing a task over a period of time
40 Flexibility of Closure
The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material
35 Category Flexibility
The ability to produce many rules so that each rule tells how to group (or combine) a set of things in a different way.
35 Inductive Reasoning
The ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions. It includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.
35 Fluency of Ideas
The ability to come up with a number of ideas about a given topic. It concerns the number of ideas produced and not the quality, correctness, or creativity of the ideas.
The ability to remember information such as words, numbers, pictures, and procedures
The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem
30 Perceptual Speed
The ability to quickly and accurately compare letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object
The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged
20 Spatial Orientation
The ability to know one's location in relation to the environment, or to know where other objects are in relation to one's self
20 Auditory Attention
The ability to focus on a single source of auditory (hearing) information in the presence of other distracting sounds
15 Trunk Strength
The ability to use one's abdominal and lower back muscles to support part of the body repeatedly or continuously over time without "giving out" or fatiguing
15 Far Vision
The ability to see details at a distance
15 Extent Flexibility
The ability to bend, stretch, twist, or reach out with the body, arms, and/or legs
10 Wrist-Finger Speed
The ability to make fast, simple, repeated movements of the fingers, hands, and wrists
10 Hearing Sensitivity
The ability to detect or tell the difference between sounds that vary over broad ranges of pitch and loudness
5 Response Orientation
The ability to choose quickly and correctly between two or more movements in response to two or more signals (lights, sounds, pictures, etc.). It includes the speed with which the correct response is started with the hand, foot, or other body parts
The ability to exert one's self physically over long periods of time without getting winded or out of breath
5 Control Precision
The ability to quickly and repeatedly make precise adjustments in moving the controls of a machine or vehicle to exact positions
5 Night Vision
The ability to see under low light conditions
Work activities elements are ranked by importance.
80 Staffing Organizational Units
Recruiting, interviewing, selecting, hiring, and promoting persons for the organization.
80 Evaluating Information Against Standards
Evaluating information against a set of standards and verifying that it is correct.
80 Getting Information Needed to Do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
75 Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
75 Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
70 Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
65 Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
65 Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
65 Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
65 Scheduling Work and Activities
Scheduling events, programs, activities, as well as the work of others.
65 Organizing, Planning, and Prioritizing
Developing plans to accomplish work, and prioritizing and organizing one's own work.
60 Identifying Objects, Actions, and Events
Identifying information received by making estimates or categorizations, recognizing differences or similarities, or sensing changes in circumstances or events.
60 Judging Qualities of Things, Services, or People
Making judgments about or assessing the value, importance, or quality of things or people.
60 Monitor Processes, Material, or Surroundings
Monitoring and reviewing information from materials, events, or the environment, often to detect problems or to find out when things are finished.
60 Documenting or Recording Information
Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording.
60 Coaching and Developing Others
Identifying developmental needs of others and coaching or otherwise helping others to improve their knowledge or skills.
60 Guiding, Directing and Motivating Subordinates
Providing guidance and direction to subordinates, including setting performance standards and monitoring subordinates.
60 Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
55 Implementing Ideas or Programs
Conducting or carrying out work procedures and activities in accord with one's own ideas or information provided through directions/instructions for purposes of installing, modifying, preparing, delivering, constructing, integrating, finishing, or completing programs, systems, structures, or products.
55 Teaching Others
Identifying educational needs, developing formal training programs or classes, and teaching or instructing others.
55 Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
50 Providing Consultation and Advice to Others
Providing consultation and expert advice to management or other groups on technical, systems-related, or process related topics.
50 Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
50 Communicating With Persons Outside Organization
Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
50 Developing and Building Teams
Encouraging and building mutual trust, respect, and cooperation among team members.
50 Updating and Using Job-Relevant Knowledge
Keeping up-to-date technically and knowing one's own jobs' and related jobs' functions.
50 Interacting With Computers
Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems.
45 Estimating Needed Characteristics
Estimating the Characteristics of Materials, Products, Events, or Information: Estimating sizes, distances, and quantities, or determining time, costs, resources, or materials needed to perform a work activity.
40 Assisting and Caring for Others
Providing assistance or personal care to others.
35 Resolving Conflict or Negotiating with Others
Handling complaints, arbitrating disputes, and resolving grievances, or otherwise negotiating with others.
35 Thinking Creatively
Originating, inventing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
35 Developing Objectives and Strategies
Establishing long range objectives and specifying the strategies and actions to achieve these objectives.
25 Handling and Moving Objects
Using one's own hands and arms in handling, installing, forming, positioning, and moving materials, or in manipulating things, including the use of keyboards.
25 Selling or Influencing Others
Convincing others to buy merchandise/goods, or otherwise changing their minds or actions.
25 Inspecting Equipment, Structures, or Material
Inspecting or diagnosing equipment, structures, or materials to identify the causes of errors or other problems or defects.
25 Performing General Physical Activities
Performing physical activities that require moving one's whole body, such as in climbing, lifting, balancing, walking, stooping, where the activities often also require considerable use of the arms and legs, such as in the physical handling of materials.
15 Performing For or Working With Public
Performing for people or dealing directly with the public, including serving persons in restaurants and stores, and receiving clients or guests.
10 Controlling Machines and Processes
Using either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
Work context elements are ranked by frequency (F), importance (I), responsibility (R), amount of contact (C), how serious (S), objective vs. subjective (O), automation (A), extent of frustration (E), responsible for health and safety (H), likelihood of injury (L), degree of injury (D) .
92 (I) Coordinate or Lead Others
How important are interactions requiring the worker to: Coordinate or lead others in accomplishing work activities (not supervision)?
90 (F) Indoors
How frequently does this job require the worker to work: Indoors
85 (I) Supervise, Coach, Train Others
How important are interactions requiring the worker to: Supervise, coach, train, or develop other employees?
80 (I) Importance of Being Sure All Is Done
How important is it to be sure that all the details of this job are performed and everything is done completely?
80 (I) Importance of Being Exact or Accurate
How important is being very exact or highly accurate in performing this job?
75 (F) Sitting
How much time in a usual work period does the worker spend: Sitting?
73 (C) Job-Required Social Interaction
How much does this job require the worker to be in contact (face-to-face, by telephone, or otherwise) with others in order to perform it?
71 (R) Responsibility for Outcomes and Results
How responsible is the worker for work outcomes and results of other workers?
60 (O) Objective or Subjective Information
How objective or subjective is the information communicated in this job?
56 (I) Persuade Someone to a Course of Action
How important are interactions requiring the worker to: Persuade someone to a course of action (informally) or influence others to buy something (to sell)?
52 (I) Deal With External Customers
How important are interactions requiring the worker to: Deal with external customers (e.g., retail sales) or the public in general (e.g., police work)?
44 (I) Provide a Service to Others
How important are interactions requiring the worker to: Provide a service to others (e.g., customers)?
44 (I) Take a Position Opposed to Others
How important are interactions requiring the worker to: Take a position opposed to coworkers or others?
43 (E) Frustrating Circumstances
To what extent do frustrating circumstances ("road blocks" to work that are beyond the worker's control) hinder the accomplishment of this job?
43 (S) Consequence of Error
How serious would the result usually be if the worker made a mistake that was not readily correctable?
40 (F) Standing
How much time in a usual work period does the worker spend: Standing?
40 (F) Frequency in Conflict Situations
How frequently do the job requirements place the worker in conflict situations?
35 (F) Walking or Running
How much time in a usual work period does the worker spend: Walking or running?
30 (F) Deal With Unpleasant or Angry People
How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements?
29 (H) Responsible for Health and Safety of Others
How responsible is the worker for others' health and safety on this job?
28 (I) Importance of Being Aware of New Events
How important is being constantly aware of either frequently changing events (e.g. security guard watching for shoplifters) or infrequent events (e.g. radar operator watching for tornadoes) to performing this job?
25 (F) Using Hands on Objects, Tools, Controls
How much time in a usual work period does the worker spend: Using hands to handle, control, or feel objects, tools or controls?
20 (F) Outdoors
How frequently does this job require the worker to work: Outdoors
20 (F) Bending or Twisting the Body
How much time in a usual work period does the worker spend: Bending or twisting the body?
17 (A) Degree of Automation
Indicate the level of automation of this job.
15 (F) Kneeling, Crouching or Crawling
How much time in a usual work period does the worker spend: Kneeling, stooping, crouching or crawling?
15 (F) Making Repetitive Motions
How much time in a usual work period does the worker spend: Making repetitive motions?
12 (I) Importance of Repeating Same Tasks
How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
10 (F) Cramped Work Space, Awkward Positions
How often during a usual work period is the worker exposed to the following conditions: Cramped work space that requires getting into awkward positions?
10 (F) Deal With Physically Aggressive People
How frequently does this job require the worker to deal with physical aggression of violent individuals?
10 (F) Climbing Ladders, Scaffolds, Poles, etc.
How much time in a usual work period does the worker spend: Climbing ladders, scaffolds, poles, etc?
8 (I) Pace Determined by Speed of Equipment
How important is it to this job that the pace is determined by the speed of equipment or machinery? (This does not refer to keeping busy at all times on this job.)
5 (F) Sounds or Noise Levels Are Distracting
How often during a usual work period is the worker exposed to the following conditions: Sounds and noise levels that are distracting and uncomfortable?
5 (F) Extremely Bright or Inadequate Lighting
How often during a usual work period is the worker exposed to the following conditions: Extremely bright or inadequate lighting conditions?
5 (F) Keeping or Regaining Balance
How much time in a usual work period does the worker spend: Keeping or regaining balance?
Interest elements are ranked by occupational interest.
Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.
Work values elements are ranked by extent.
65 Independence-Mean Extent
Occupations that satisfy this work value allow employs to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
61 Working Conditions-Mean Extent
Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
58 Recognition-Mean Extent
Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.
58 Achievement-Mean Extent
Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
54 Support-Mean Extent
Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
47 Relationships-Mean Extent
Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Workers on this job plan their work with little supervision
Workers on this job give directions and instructions to others
Workers on this job are busy all the time
72 Working Conditions
Workers on this job have good working conditions
Workers on this job have steady employment
69 Company Policies and Practices
Workers on this job are treated fairly by the company
Workers on this job make decisions on their own
Workers on this job are paid well in comparison with other workers
59 Ability Utilization
Workers on this job make use of their individual abilities
Workers on this job have something different to do every day
Workers on this job get a feeling of accomplishment
53 Moral Values
Workers on this job are never pressured to do things that go against their sense of right and wrong
Workers on this job have co-workers who are easy to get along with
53 Supervision, Human Relations
Workers on this job have supervisors who back up their workers with management
Workers on this job have opportunities for advancement
50 Social Status
Workers on this job are looked up to by others in their company and their community
Workers on this job receive recognition for the work they do
Workers on this job try out their own ideas
41 Supervision, Technical
Workers on this job have supervisors who train their workers well
Workers on this job do their work alone
34 Social Service
Workers on this job have work where they do things for other people
|DOT91 (Dictionary of Occupational Titles):||
186167038 Manager, Land Leases-and-Rentals
186167090 Manager, Search
|AIM97 (Apprenticeship Information Management):||
|CEN90 (1990 Census Occupations):||
018 Managers, Properties and Real Estate
|CIP90 (Classification of Instructional Programs):||
220103 Paralegal/Legal Assistant
521501 Real Estate
|GOE93 (Guide for Occupational Exploration):||
110502 Business Administration: Administrative Specialization
111104 Business Management: Services
|MOC97 (Military Occupational Codes):||
|OES98 (Occupational Employment Statistics):||
19999 All Other Managers and Administrators
|OPM97 (Office of Personnel Management Occupations):||
|SOC98 (Standard Occupational Classification):||